Email Encryption in Microsoft OutlookPosted by Janna Scarpella-Straub on 8/16/2019
Encrypting emails is one way you can ensure that confidential student information is not intercepted or accessed by anyone other than your intended recipient. Microsoft Outlook offers several options for encrypting email, all of which can be selected at the click of a button.
To encrypt an email, open a new message. Select the “Options” tab. Just below it, you will see a lock icon and the word “Encrypt.” Select the button and the message will be encrypted under the “Encrypt Only” setting.
If you click the arrow below where it says “Encrypt”, you will open the encryption menu. This menu contains the following options.
Encrypt Only: This setting encrypts the message while it is traveling from your outbox to your recipient’s inbox. It renders the message in such a way that it appears as plain text when you or your recipient reads it.
Do Not Forward: This prevents the recipient from forwarding the email on to another party. This also prevents the information from being printed or copied in any way.
Mapleton Public Schools – Confidential: This will ensure that the information included in the email cannot be read by or sent to anyone outside of the Mapleton Public Schools organization. Recipients within the organization will be able to read and modify the content, but they will not be able to forward, copy, or print.
Mapleton Public Schools – Confidential View Only: This will only be accessible to recipients within the Mapleton Public Schools organization. The recipient will not be able to modify the content, nor will they be able to forward, copy, or print the message.
Keep in mind that much of the information you send via email will not need any sort of encryption at all. Emails that do not contain any sensitive or personal information can be sent as-is. However, whenever you are sending PII or confidential information about a student, you might consider encrypting the message. It simply adds another layer of protection to the information you send.
Parent and Student Communication with Infinite CampusPosted by Janna Scarpella-Straub on 5/3/2019
Across the district, communicating with families is a major priority. In order to provide multiple avenues for parents and students to access the information they need, teachers are using a wide variety of apps, from Class Dojo to Remind. But did you know that Infinite Campus has the same text and email abilities as Remind? And, one benefit of using Infinite Campus for all of your communication needs is that it ensures that parents and students can access important communication without having to download or sign up for multiple apps.
To access this feature, go into Infinite Campus Instruction and select Message Center on the left toolbar. Click “New” and choose from a Class Message, Grades Message, or Missing Assignment message. Scroll down to customize the subject and text of your message. On the next screen you can choose to send it to parents or students, via text message or email. You can also select which students or parents you would like to receive the message. Whether you choose to send the message via text or email, it will use the information that is already stored in Infinite Campus. There is no need to get parents to install an app or to upload contact information into the system.
As this year comes to a close, and you begin to turn your mind toward next year, consider the time-saving step of using Infinite Campus to manage your family communication. Not only can it send texts and emails right to their phones, but it can also save you the step of setting up an additional app for communication. As always, if you need help implementing this or any other technology solution, shoot an email to the Help Desk.
Read&Write Extension for Google ChromePosted by Janna Scarpella-Straub on 4/15/2019
Open Google Chrome and look at the top right side of your toolbar. See an icon that looks like a tiny purple puzzle piece? That is the Read&Write Extension for Google Chrome, and through the rest of this year, you can pilot it in your classroom! This extension allows you to use a variety of differentiation tools right in your browser. Most of these features are available in Google Docs as well.
Below I have selected several of the tools I believe will be most useful in a classroom setting. If you would like a document explaining the features of this extension in greater detail, if you have specific functionality in mind that you wonder how to accomplish, or if you would like someone to come and walk you through the features, send an email to the Help Desk.
Text to Speech
Highlight the text you want to hear. If your Read&Write Toolbar is not already open, click the icon to open it. Then press the play button. The Read&Write plugin will highlight sentences and words as it reads the text aloud.
This icon is at the far-left side of the toolbar and looks like a shiny head with stars on one side of it. This works best in Google Docs or on the web. Simply begin typing, and the text predictor will give you options for which word to put next. Hovering over each word allows you to hear how it is pronounced.
For students who are just learning to read, students with dyslexia, and English Language Learners, the Picture Dictionary feature can help clarify word meanings in written text. Highlight the unknown word and click the Picture Dictionary icon. For most nouns and verbs, a popup will display several pictures related to the word shown. Highlighting a new word will change the pictures.
Vocabulary List Builder
This tool allows students or teachers to select and extract vocabulary words to a new Google Doc. From there, additional modifications can be added, such as translations, memory cues, examples, and more. Create vocabulary lists to aid in differentiation, extension, and test preparation, or use this feature to help your students become independent notetakers.
For students literate in Spanish, French, or Portuguese, this tool can translate and read single words in a student’s home language. Highlighting and clicking on the Translator icon will bring up a list of words related to the unknown word. The play button to the left of each word will enable the user to hear the word spoken aloud in the target language.
These are just some of the features available with the Read&Write Extension for Google Chrome. Please try it out, experiment with the features, and let me know what you think!
Clever: A Powerful Tool for Teaching and LearningPosted by Janna Scarpella-Straub on 3/1/2019
By now, you probably know something about Clever. You may use it to log on to the Bridges Educator site, or to things like Lexia or Istation. You may even know how to personalize links for your class or for yourself. What you may not know is, why do we use Clever in the first place? And, how can Clever help us with teaching, learning, and classroom management? Let’s explore some of the features you may not know about Clever.
Why We Use Clever
Clever has many benefits. Chief among these is Single Sign-On (SSO) which allows users to log on to websites without needing to remember passwords for each one. It also helps to protect student and staff data, as websites don’t have access to sensitive information about users, including login information. It makes rostering easy as well. Instead of having to register each individual student or staff member for new applications, Clever imports this information from ICampus. However, in addition to the convenience that its rostering and SSO features provide, Clever can also streamline tasks in the classroom.
Clever Features for Teaching and Learning
Clever Badges allow young students to log on to Clever using a QR code instead of having to type in a long username and password. If students lose their badges, no problem! Contact the HelpDesk to request that a new QR code be generated for your student.
Did you know you can launch apps for all students at once? After everyone is logged on to Clever, simply go to your Classes page, and select the current class or section. Then go to Launch Application, and you will see a list of applications available to your students. Click on the application you want everyone to use, and voila! It will launch for all of your students at the same time. When you are done, simply select “Log Class Out” to log everyone out. For more information, see Clever’s support page on Teacher Tools.
On My Page, you can change the name of your class, add or change sections, add an icon for yourself, and add any resource you want to your students’ pages. Are you using an article or video for today’s lesson? Use the sidebar on the right-hand side of the screen to search for the resource and add it your students’ pages. When it’s time to teach the lesson, these resources can be launched for the whole class at the same time, just like any other application.
Clever SSO is available for every site you or your students log in to. Use the Saved Passwords feature to securely manage passwords for each site. Once you enter the password, Clever will remember it for you. Do you need access to a site Clever doesn’t have SSO for yet? Request it, and Clever will approve it in 48 hours or less.
Are you worried about students wasting time clicking around or typing in long URLs to access different websites or applications? Make Clever your homepage in the browsers on your Chromebook or iPads and add links to frequently-used pages, including Google Drive.
Coming Soon to Clever
At the end of the month, Clever SSO will become available to all staff, even those without instructional duties. This will provide a one-stop experience for employees of Mapleton to log in to all of the websites they use regularly.
There will be a new User Interface (UI) for adults and older students with smaller icons, so that more is visible above the fold.
There will also be a Messaging option in the portal so that staff and students can receive announcements inside their Clever portal.
In two weeks, Clever will release Content Mapping. If you teach several sections, or several classes, you will be able to assign resources to specific sections or classes.
Clever is not only a way to keep student and staff data secure, but it can also make class time run more smoothly. Do you need help implementing any of the ideas here, or do you have a question about what Clever can do? Email the HelpDesk and I will be happy to show you.